Meeting Room Policies For Use


The Meeting Room of the Merrimac Public Library is bright, clean, spacious, and beautiful art exhibits adorn the walls. The room has a capacity of 120, a parking lot adjacent to the building, and is handicap accessible. Ample chairs and tables are available for use, as well as a small kitchenette and restrooms. There are shades to darken the room, and a large wall to project images. The room is available daily from 7am to 11pm.

Users must provide their own speakers, microphones, computers and AV equipment.

The room is self-serve, meaning that all groups are responsible for the set-up, breakdown, and cleaning of the room. If the meeting is held after library hours, users must pick-up a key from the circulation desk prior to the meeting when the library is open.

If smaller rooms are needed, there are 2 group study rooms with glass walls that accommodate up to 4 people. These rooms are on a first-come, first-serve basis, and are available during library hours.

The room is available by public and private groups for cultural and community programs and meetings. The Meeting Room must be reserved in advance and required documents must be submitted. Please see the Meeting Room Registration Form, available on the library website, for complete registration information. All private groups must provide proof of insurance.

Religious worship services are not permitted.

Personal functions such as birthday parties, bridal showers, weddings, etc. are not permitted.

Reservation Priorities

Priority for use of the Meeting Room is as follows:

Recommended Donation

Exceptions to this policy may be made at the discretion of the Library Board of Trustees and/or Library Director. The Trustees have final authority concerning the use of the Meeting Room.

The fact that a group or organization is granted permission to meet in the Library in no way constitutes endorsement of the policies or beliefs of that organization by the Library or the Town of Merrimac.

While it does not happen frequently, the library reserves the right to cancel a reservation if it is needed by a higher priority group.

When determining if a group qualifies to use the meeting room, the library does not discriminate on the basis of race, age, values, gender, sexual orientation, gender identity, cultural or ethnic background, physical, sensory, cognitive or learning disability, economic status, religious beliefs, or views.

Approved by the Library Board of Trustees May, 2023.